Session principles

EuroDIG is all about dialogue!

Results and quality of a session depends on inclusive and broad based participation. We would invite you to respect the following session principles in preparing and conducting your session – this helps us to maintain transparency and a standard for effective interactive dialogue:

  • Focus on emerging issues on the European agenda.
  • Avoid a sort of duplication or “just more of the same” discussion we already had
  • Avoid seminar style – no lengthy power point presentations
  • Do not invite more than 3-4 panellists, rather include the audience into the debate as much and as early as possible.
  • (Self-) promotion for speaking slots or “speaker placement” – without substantial contribution to programming and session designs – is not appreciated.
  • Ensure stakeholder balanced dialogue, considering also gender and geographical balance.
  • Statements should be “punchy” or even provocative, not exceeding 5 minutes (max.) each speaker.
  • Make sure you have adequate youth representation in your session.
  • Include remote participants with the help of the remote participation moderator.
  • Please provide short CV’s and a picture of the participants involved in your session, for upload to the website.
  • Fill in the session template and send it to the EuroDIG secretariat for upload to the website, keeping the announced deadline (tbd).

Reporting / feedback:

After each EuroDIG event “Messages” to be submitted to the global IGF are compiled. Find here as an example the Messages from Lisbon. This year we changed the reporting guidelines in order to get concise and clear messages from each session, which will feed into the “Messages from Berlin”. For each session a reporter must be assigned who is taking notes during the session and shall formulate 3 (max. 5) bullet points at the end of each session that:

  1. relate to European Internet governance policy
  2. are forward looking and propose goals and activities that can be initiated after EuroDIG 2014 (recommendations)
  3. are in (rough) consensus with the audience

This means, you need around 5 minutes at the end of your session time to read the bullet points and allow the audience to agree or disagree. If the discussion was rather divergent, concentrate on one bullet point only by pointing to the conflict in the discussion. Furthermore reporters coordinate a live protocol via a Google Doc or Etherpad (both provided) and ensure that others can join and co-edit. Rapport pads or documents are linked on the corresponding working group section.

Session Formats:

DescriptionDurationNo. of SpeakerDegree of interaction with the audienceRemote participation / webcast
Welcoming, opening, key noteThese sessions are in the responsibility of the host. This is the place where high ranking politicians and experts address the audience. 30 - 60 min1-4 (in justified cases 5)lowyes
PlenaryIn a plenary broadly based topics will be discussed. The panel consist of high ranking experts from all stakeholder groups.60 - 90 minmax. 4 (in justified cases 5)mediumyes
Plenary break out sessionIt is a follow up from the foregoing plenary and shall build upon on what has been discussed in more depth. A moderator will lead the discussion. It will take place in the main plenary room, but groups can split up.90 minno speaker rather key participantshighno
WorkshopIn a workshop we will deal with more specific topics. It should NOT designed like a small plenary. Please try interactive formats and session styles (open discourse, world cafe, round table)90 minno speaker rather key participantshighyes
FlashThis format gives you all the freedom and flexibility to introduce a very specific topic to a broader audience. It can be a presentation of a project, product or thesis, a controversy, or a possibility for you to gather feedback from the audience.30 minyoulow - high
(this is up to you)
no
Pre - Event
Side - Event
It became a tradition that major events are surrounded by other meetings and events. Like the New Media Summer School, a board meeting, a general assembly or a meeting of a specific group. Such side events create synergies with the major event in terms of participation and expertise. up to X daysup to youup to youno
Wrap UpDuring the last session of EuroDIG we summarize the 2 days and try to formulate a message, which can be brought forward. It will be moderated. 30 - 60 min0highyes

Who is who at EuroDIG?

Focal point is taking over the responsibility and lead to prepare a session by taking our session principles into account. Each session has a focal point (sometimes 2 focal points). This person works in close contact and cooperation with the programme director  The focal point coordinates the org team. We approach focal points according to geographical and stakeholder balance.

Org team is a group of people which are shaping the session. Every interested individual can become a member of an organising team (Org Team). Please send an email to the EuroDIG secretariat if you are interested to become a member of an org team.

Moderator is the facilitator of the session at the event. This person is responsible to include the audience at an early stage and as much as possible.

Remote moderator is in charge of facilitating participation via digital channels such as WebEx and social medial (Twitter, facebook). This person is monitoring the remote participants, moderating the participation through WebEX and forwarding question to the audience or the session moderator. We have a pool of skilled remote participation moderators. Let us know, if you like to join this team by contacting the remote participation coordinator: rp@eurodig.org

Reporter is taking notes during the session and shall formulate 3 (max. 5) bullet points at the end of each session that:

  1. relate to European Internet governance policy
  2. are forward looking and propose goals and activities that can be initiated after EuroDIG 2014 (recommendations)
  3. are in (rough) consensus with the audience

Further more reporters coordinate a live protocol via a Google Doc or Etherpad (both provided) and ensure that others can join and co-edit. Rapport pads or documents are linked on the corresponding working group section.

Digital facilitator is a new role at EuroDIG. For each session one digital facilitator is assigned. The facilitator supports all the above mentioned in all things related to online tools for collaboration, for instance will help you to work on the EuroDIG WIKI, will coordinate with the focal point of each session and ensure that the WIKI is up to date during the session planning process.

Panellist will be selected and assigned by the org team, ensuring stakeholder balanced dialogue, considering also gender and geographical balance. Panellist should contribute to the session planning process and keep statements short and punchy during the session.

Key participants are experts who are prepared to provide their knowledge during a session, not necessarily on stage. Key participants should contribute to the session planning process and keep statements short and punchy during the session.

Find out more about the team behind EuroDIG here

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